Final Touch Planning
Final Touch Planning (also known as Day-of Coordination or Event Day Management)
Whether you’ve planned every detail yourself or worked with a planner from the start, the final weeks leading up to your event can feel overwhelming. That’s where we come in.
Our Final Touch Planning service is designed for hosts who want to hand off the logistics and fully enjoy their event without the stress. From creating a seamless timeline to managing vendor communication and solving any last-minute hiccups, our team ensures everything runs smoothly on the day-of—so you can stay present and soak in every moment.
We step in during the final month to review your plans, finalize the details, and execute your event with precision and care. Whether it’s a wedding, corporate event, or private celebration, we’ll be behind the scenes, handling the flow so you can focus on your guests and the experience.
Let us take the reins—so your only job is to show up and enjoy.
Day-of Coordinator vs. Planner
Planning a wedding in Colorado? One of the first questions you might ask is: Do I need a wedding planner or just a day-of coordinator? While the terms are often used interchangeably, they’re actually quite different—and knowing the difference can help you choose the support that fits your vision, timeline, and budget.
Wedding Planner: Your Partner from Start to Finish
A wedding planner is your go-to expert from the moment you say “yes” to the day you say “I do.” Planners help you build your wedding from the ground up—offering guidance on budget, vendor selection, timeline creation, and design. Think of a planner as your right-hand person throughout the entire process.
At Formal Tie Events, we work with couples from the early planning stages to bring your vision to life—especially for luxury, western-themed, and destination weddings across Colorado. We handle logistics, design details, and vendor management, so you can focus on enjoying your engagement.
What a Planner Does:
Full-service planning & design
Venue scouting & walkthroughs
Vendor recommendations & communication
Budget tracking & payment schedules
Timeline development
Styling & decor assistance
On-site coordination day-of
Coordinator/Final Touch Planner: The Closer
A wedding coordinator (sometimes called a final touch planner) steps in closer to the big day—typically 4-8 weeks out. Their job is to take all your hard work and make sure everything runs smoothly. They’re not involved in early planning or major design choices, but they do ensure all your plans come together without a hitch.
If you’ve already done most of the planning but want a professional to manage final details and execute your vision, a final touch planner is a great fit.
What a Coordinator Does:
Reviews your vendor contracts
Creates a detailed day-of timeline
Confirms logistics with your vendor team
Leads your rehearsal
Manages the ceremony & reception flow
Handles setup, breakdown, and any surprises
Which One Is Right for You?
Here’s a quick cheat sheet:
You Might Need a
Planner if you want… full support from start to finish, are planning a complex or destination wedding, or just don’t want the stress.
Coordinator if you have… most things planned, enjoy DIY, but want peace of mind that your wedding day will go off without a hitch.
Why It Matters
Hiring the right level of support ensures your wedding is organized, stress-free, and unforgettable. At Formal Tie Events, we offer both full planning and final touch coordination packages designed for Colorado weddings—whether you’re dreaming of a mountaintop ceremony, a rustic western venue, or a chic city celebration.
Ready to get started? Let’s talk about how we can help bring your vision to life—your way.
What’s included in our Final Touch package:
Pre-Event Support
Three Planning Meetings
We'll meet with you to go over the details of your event, build your timeline, and finalize your event flow and priorities.Custom Timeline & Décor Plan
We’ll create a detailed event timeline and décor layout to ensure everything looks and runs exactly how you envisioned.Music & Entertainment Planning Support
Need help coordinating your music cues or working through your playlist? We’ll help organize your entertainment details with your DJ or live musicians.Plan B Creation
We’ll create a backup plan for weather, late vendors, or other curveballs—so you feel confident no matter what.Vendor Communication & Coordination (2–4 Weeks Out)
We’ll connect with your vendors 2–4 weeks before your event (based on your preference), confirm arrival times, and finalize logistics so everyone is on the same page.
Event Day Coordination (Up to 8 Hours)
On-Site Management
Our team will be your point of contact for the day—coordinating vendors, guests, and your event team. We’ll keep everything running smoothly behind the scenes.Vendor Oversight
We’ll ensure your vendors deliver what they promised, stick to the timeline, and are supported throughout the day.Timeline Enforcement
From getting hair & makeup back on track to cueing your grand entrance, we’ll manage every moment so your day stays on schedule.Specialty Décor Setup
We’ll handle the setup of your personal or specialty décor items—like guest books, signage, favors, or table details—so everything looks polished and intentional.Troubleshooting & Problem Solving
If the bar runs out of tequila, someone forgets the signage, or there's a weather hiccup—we’ll handle it calmly and creatively so you never even know there was a problem.